How to Find, Train, and Keep Great Sitters When Your Child Has Special Needs – Chances are, they’re not far away. But how do you find them? Whether you need a “mother’s helper” so you can get some things done at home, or a sitter so you can get away for a while, it can be a real challenge for parents of children with special needs to find the right babysitter. But help is here! In this article I’ve compiled tips and ideas, both from my own experience and from fellow parents of children with special needs who’ve been through the process of searching for a sitter. I’ve divided the info into four parts: finding, trying, hiring, and keeping your new sitter.
(note: I’m going to refer to sitters in this article as “she” and “her.” It saves space, keeps the writing clear, and let’s face it, 99% of the sitters you hire will be female!)
1. Get the word out.
Tell everyone you’re looking for a good sitter. Start with the people you already know. Ask the teachers and professionals who work with your child at your Early Intervention program, preschool, or school. Ask your neighbors, your friends, folks at church, fellow parents in support groups, playgroups … anyone you can think of!
Our first sitter was actually my daughter’s preschool teacher, which is a route I highly recommend — preschool teachers undergo extensive training in child development, and are well suited to being able to understand your child’s special needs.
No luck yet? Try the local high school. A phone call to the school explaining what you’re looking for in a babysitter could lead to some suggestions. And if the high school has a child development class full of students who love to babysit, so much the better!
Is there a college in your area? Many students majoring in fields related to children, psychology, medicine, etc. would jump at the chance for a babysitting job with the added experience of working with a child with special needs.
Finally, did you ever notice that when you pay more attention to something, you start seeing it everywhere? Just setting and acting upon the intention of finding a good sitter will bring you leads in the most expected places. I found out about my kids’ favorite sitter — who was with us for three years — from a mom I met in the waiting room at my daughter’s dance school!
2. Try before you buy.
When your child has special needs, you can’t leave him or her in the hands of just any babysitter. You need a sitter who’s especially caring, patient, cheerful, and energetic — as well as intelligent, so she can learn the special instructions and extra training that will be involved as she gets to know your child and his or her special needs.
Many parents of children with special needs I know have a trial period, myself included. This gives you a chance to decide whether a prospective sitter is a good match for your family. Here are some tips for running a successful trial period with prospective sitters:
1. Invite the prospective sitter to your home at a time of day when things can be as relaxed as possible. Invite her parent(s) to come along too. Your prospective sitter’s parents will appreciate it, as they themselves may have some questions.
2. Have a nice snack ready, and make sure everyone (except maybe your child) is seated before you start explaining the special instructions you want the sitter to be able to know and handle should certain situations arise. Having people seated communicates the message that what you are talking about is top priority.
3.Prepare a brief handout. Even if the sitter only reads it once, it’s another way of communicating the importance of the responsibilities she’ll be taking on as your child’s babysitter.
4. Keep all instructions and explanations to the absolute basics at first: only what a sitter would need to know to get through a couple of hours with your kids. You can always add more detailed info later if you hire her. You don’t want to overwhelm her with a ton of information right at the start. You want to make her feel she’ll be able to handle everything capably and confidently, and that she’s up to the challenge. Plus, if you end up not hiring her, you’ll have saved yourself the time and energy of giving the one-hour version of the explanation of your child’s special needs!
5. Pay attention to the reaction you get as you are explaining your child’s needs, both from the prospective sitter and from her parent(s). You can tell a lot about a prospective sitter by how they react to what you’re telling them. And by seeing the parent reaction, you can get a read on how well they think their son or daughter can handle these responsibilities.
6. If your prospective sitter’s mom and/or dad doesn’t come with her to this first meeting, I recommend calling her parents anyway. Ask if they have any questions or concerns. Most likely they do have some questions, but perhaps felt awkward about calling you and asking about your child’s special needs. They’ll appreciate your reaching out to them.
7. You may choose to pay the prospective sitter for this first meeting — it depends on the circumstances. If she just stops by for a while with her mom and only stays long enough to talk with you about the babysitting job, then maybe not. But if she comes and ends up staying for a while, plays with the kids, and gives you a chance to make a phone call or get dinner started, definitely pay her for her time — especially if you think you’d like to hire her!
8. If you feel this sitter is a good candidate, invite her back to spend some time with the kids while you are home. When you feel it’s going well, back out of the picture, to a different part of the house or yard, where you’ll be out of sight, but you can still have an ear open to hear how it’s going.
9. Afterwards, ask the sitter how he or she thought it went. Ask your kids what they thought too. If it went well, you’ve found yourself a new sitter!
10. If this trial period did NOT go well, don’t be afraid to say so. Don’t give yourself the added stress of trying to “make it work.” Simply put, not everyone is ready for the job of caring for a child with special needs. You’ll be doing yourself and the sitter a favor by not hiring her. Save the stress levels of all parties involved — you, your child, the sitter, and the sitter’s parents — by cutting to the chase and moving on to the next candidate.
3. Hire and train the sitter
So, you’ve found yourself a sitter! Congratulations! Here are some tips for what to remember when you’re hiring and training your new sitter.
1. Be sure to tell your new sitter all the reasons why you think she’ll be great for the job. She’ll feel proud, and you’ll be reinforcing to her the characteristics that you feel are important in a good babysitter
2. The day you hire your sitter is the best time to discuss your expectations clearly. You’ll want to put some thought into this beforehand. Be sure to make clear all of your policies up front. Do you allow sitters to talk to friends on the phone while they’re in charge? Watch TV? Do you mind if they do homework? Or do you need them to be involved and playing with your child at all times? Do you expect your sitter to do any tasks while she’s in charge, like make sure the toys are picked up before you come home? Clear the dinner dishes? What decisions will you leave up to her, and what’s non-negotiable? This is the part where you get to make the rules, so state them in a matter-of-fact, non-apologetic way.
3. Having said that, leave to her judgement anything and everything you possibly can. You want her to be able to think for herself and become a capable decision maker when you’re not there. Trying to overcontrol or micro-manage a babysitter is a big mistake — it undermines her confidence, undercuts her authority in your absence, and ultimately it drives her away. Plus, it’s too much work for you. Allow yourself to let go a little, and trust that the sitter and your child will find their own solutions to the little challenges that arise here and there.
4. Have a few dates ready to ask your new sitter about right then and there when you hire her. And continue to keep in regular contact about dates and times. I make it a practice whenever my sitter is leaving to always mention the next date(s) I will need a sitter. Even better: give her the dates on an index card.
5. Remember to ask your new sitter if she has any questions or anything she’s wondering about. Stress repeatedly that you’ll want to hear her honest opinions and feelings over the next days, weeks, months, and hopefully years! You will want to know if she feels something isn’t working well, so you can take steps to remedy the situation.
4. Keep the sitter happy.
Know that while you are choosing the sitter, she is also choosing you. The best sitters are at a premium, and they often have several families who are asking them to babysit. When you find a good sitter, you want to be her first choice! And you want to keep them coming back for months and even years from now!
The best way to keep your sitter happy:
PAY EXTREMELY GENEROUSLY. PAY EXTREMELY GENEROUSLY. PAY EXTREMELY GENEROUSLY. A good sitter is worth her weight in gold, especially when there are special needs involved. Pay generously – your sitter is worth it, your child is worth it, and you are worth it. I actually pay our sitters double the going rate.
There are many more things you can do besides paying generously to keep your sitter happy, though, including:
1. The sitter needs your support. Make it absolutely clear to your child that WHEN THE SITTER IS THERE, THE SITTER IS IN CHARGE. Reward your child when he or she did well with the sitter. If the sitter tells you when you get home that it didn’t go well, I suggest major consequences! By training your child to listen to and obey the sitter, you will be making her job easier and the expectations clear all around. And when the sitter and the kids do well together, you have the added benefit of more peace of mind.
2. Some sitters are hesitant to call you on your cell phone while you’re out, because they don’t want to bother you. Make it clear that you want her to feel completely comfortable calling you with ANY and ALL questions. And make sure she knows that she should ALWAYS leave you a voice mail message if you are unable to answer your cell phone when she calls.
3. Have some good food in the house. You might even ask your sitter what her favorites are, and keep those on hand. Our first sitter was partial to diet sodas, and even though we don’t drink a lot of soda in our family, I always had some in the fridge on those afternoons and evenings when I knew she’d be coming.
4. Have a consistent schedule, or at least don’t wait too long between babysitting dates. It’s great if you can set up a regular weekly babysitting date, such as “every Tuesday afternoon.” But even if you don’t commit to a regular day and time every week, try to have your sitter come at least once a week, even if you don’t really need them. The consistency is good for your child, and you want to become a “regular” for your sitter — she’ll appreciate the regular income too!
5. Be extremely clear in your communications about times and dates with the sitter. And don’t feel you’re being a pest by calling the day before to confirm — teens and young adults often don’t keep calendars and they appreciate the reminder!
6. When you finally get to leave your kids with the sitter, be sure to have your cell phone charged and keep it with you at all times. Also if your phone at home is cordless, be sure it is charged and in an easily accessible spot. Be sure to tell the sitter where it is, so she won’t waste precious minutes looking for it in case she needs to call you. And — you know this one already — be sure to have plenty of backup phone numbers on the fridge: neighbors, doctors, etc.!
7. You may want to find out which of your neighbors will be home the first time you leave your child with the new sitter. That way you can tell her, “Jane next door will be home all afternoon and she’s happy to have you call her if you need anything.” It will put your sitter’s mind at ease, as well as your own!
8. Be on time. Be home when you say you’ll be home. Babysitters have told me that this is a deciding factor when they decide who they want to babysit for. If you know ahead of time that there’s a chance you may end up running late, allow for that and add extra minutes to the time you tell the sitter you are going to be home.
9. While you’re out, if you do end up running late, call! Let her know you’re running late, apologize profusely, and don’t let it happen too often!
10. If you know your sitter has a lot of homework or an exam the next day, try to be home a little early if you can. Your sitter will GREATLY appreciate being able to go home early, and you’ll make points with her for being so thoughtful of her needs.
11. Check in with your sitter periodically. How is it going? Does your child listen to her and do as she asks? Does she have any new questions about your child’s special needs? She will appreciate your support, and will feel more at ease bringing up questions or problems when they do
If you keep your sitter happy, she will be glad to babysit for you, and will go out of her way to be available when you need her. She may even get in the habit of checking with you first before she accepts a babysittingdate with another family!
One is not enough!
I actually recommend that you find at least two good sitters, and alternate them. It’s good to have the backup, and the more good influences and positive role models your kids have in their lives, the better!
Finding a great sitter is an investment of your time and energy in the beginning — but it’s well worth it in the end. You’ll know you’ve found the right sitter when your kids tell you — either in their actions or words — that she’s just like one of the family!
Joan Celebi originally founded SpecialNeedsParentCoach.com in her capacity as a certified life coach for parents of children with special needs. Her goal is to give you the practical strategies you need for successfully navigating life as a parent of a child with special needs and helps you create a manageable, balanced, and joyful life, for both you and your family. Visit Joan at http://www.specialneedsparentcoach.com.
You’re welcome to reprint this article, as long as it remains complete and unaltered (including the contact information at the end), and you send me a copy or link to your reprint at joan@specialneedsparentcoach.com.